Last Updated: Nov 20, 2022
Welcome to SRC. Shared Recruiting Company, LLC. ("SRC", "we", "us", or "our") is a candidate-centric recruiting platform.
Our Commitment to Privacy
We value your trust and take our privacy obligations seriously. We have developed this Privacy Policy to provide you with clear answers to your questions so you can understand how your personal information and data is collected, held and processed by us. In this Privacy Policy, we explain how we process personal data and the rights you have to limit our use of your personal data. If you have any questions or concerns about our Privacy Policy, or with the handling of your personal information, please contact our team at privacy@sharedrecruiting.co. By using our recruiting application [and other related websites, applications or services] (the "Services"), you agree to our processing of personal data required by the Services in accordance with this Privacy Policy. We may update this Privacy Policy from time to time by posting a new version on this web page. When we make an update to this page, we will update the “last updated” date above to reflect the date of the most recent change. By continuing to use our Services, you agree that you accept updates to this Privacy Policy.
What information do we collect?
This Privacy Policy applies to all personal data processed through our Services, which include:
Personal Data you provide
- Information required to service your account, including but not limited to your name, contact information, and communication methods.
- Information required to provide our services, including but not limited to linked accounts and addresses, communication history, configurations.
- Application and website usage data used to improve our product.
- Where applicable, information submitted and tracked for marketing purposes. This includes all information you choose to submit through Social Media sites, including but not limited to our Facebook and Twitter pages, as well as any waiting list or survey information submitted to us through other channels.
Who is the data controller or processor?
Data protection law in certain jurisdictions differentiates between the “controller” and “processor” of information. When you use our our product as an employee of an organization which subscribes to us, your organization (i.e., our customer) is the data controller, and we are a data processor acting on its behalf. If you use our product as an individual, we will act as a processor on your behalf.
How do we use your personal data?
We use personal data for the following purposes: to enable your use of the features we provide through our Services; to communicate with you; to diagnose technical problems with our Services. We may also use non-identifying and aggregated data to help improve our Services and our website.
What happens to my data when I cancel or ask my account to be deleted?
You can request closure of your account directly from the our product. Please be aware that deletion of your Account will result in you permanently losing access to your account and the data in the account. After deletion of your account, certain information associated with your account may remain on SRC’s servers in an aggregated form that does not identify you. Similarly, after you close your account, we will retain data — including personal information — associated with your account that we are required to maintain for legal purposes or for necessary business operations until it’s no longer needed.
What permissions does SRC need in order for our service to work?
We need certain permissions in order for our Service to function. We use the following Google Mail scopes
https://www.googleapis.com/auth/gmail.modify
We use the Gmail modify scope to read new and historic emails, so that we can identify the emails as a recruiting email or not. For incoming recruiting emails, we use the Gmail modify scope to respond to the Sender on your behalf.
SRC uses the @SRC label and sublabels to manage your recruiting inbound. We use the Gmail modify scope to create, read, and modify SRC managed labels.
SRC's use, transfer, and processing of any information received from Google APIs adheres to the Google API Services User Data Policy, including the “Limited Use” requirements contained in that policy.
Cookies and tracking technologies
A cookie is a small piece of data that a website or application stores on your computer or mobile device. We use the following types of cookies when providing the Services to you:User input cookies: (i.e., session ID) which are first‑party cookies that keep track of your input when filling online forms, and similar things. These cookies have a lifespan of not more than a few hours, typically. Authentication cookies: which identify you once you’ve logged into our web application. We may also use retargeting or re-marketing technologies to show you our ads on sites that you visit across the Internet. We and third-party vendors, including Google, use cookies to inform, optimize, and serve ads based on your recent visits to our website. What third parties do we share your personal data with? We will share your personal information with third parties only in the ways that are described in this Privacy Policy. To provide you with our Services we will need to disclose your personal information to our staff or the service providers we use to operate our business. Examples of our service providers include: Internet hosting and infrastructure services; project management software; email service providers; system monitoring services; customer support services; and website analytics. These companies are only authorized to use your personal information as necessary for us to provide our Services to you [and/or the customer]. Our service providers may be located outside of the United States. When we disclose your personal information to third parties such as our service providers, we sign confidentiality and data processing agreements with them to ensure they maintain confidentiality and have privacy and security standards to protect your personal information as required by applicable law. We may be liable for the protection of your personal data that we transfer to our service providers, except to the extent that we are not responsible for the event giving rise to any unauthorized or improper processing. In what other circumstances would we disclose your personal data? We may disclose your personal data: (i) to the extent required by law or if we have a good-faith belief that such disclosure is necessary in order to comply with official investigations or legal proceedings initiated by governmental and/or law enforcement officials, or private parties, including but not limited to, in response to subpoenas, search warrants, or court orders, (ii) if we sell or transfer all or a portion of our company’s business interests, assets, or both, or in connection with a corporate merger, consolidation, restructuring, or other company change, or (iii) to our subsidiaries or affiliates only if necessary for business and operational purposes. We reserve the right to use and share aggregated de-identified data, which does not include any personal data, about our Service’s users as a group for any legal business purpose, such as analyzing usage trends and seeking compatible advertisers and customers. If we must disclose your personal data in order to comply with official investigations or legal proceedings initiated by governmental and/or law enforcement officials, we may not be able to ensure that such recipients of your personal data will maintain the privacy or security of your personal data.
How do we protect your personal data?
To prevent unauthorized access, maintain the accuracy of your personal data, and to ensure that you’re in control of your personal data, we have put in place appropriate physical, technical, and administrative controls to safeguard and secure the personal data we process.
How can you erase, access, update, or transfer your personal data?
If you live in certain countries or jurisdictions (for example, European Union member states or the State of California) you may have rights regarding your personal information, including the right to access, correct, delete, port, limit or stop the use or disclosure of your personal information. We will respond to requests to access and correct (if necessary) your personal information as soon as possible and in accordance with applicable law. To exercise such rights, please email privacy@sharedrecruiting.co. Disclosure specific to California residents. If you reside in California, you may have legal rights with respect to your personal data, including those set forth under the California Consumer Privacy Act (“CCPA”). Subject to certain limitations, the CCPA provides California consumers (a term defined under the CCPA) the right to request to know more details about the specific pieces of personal information we collect, including how we use and disclose this information (we only use your information to manage your email), to delete their personal information (this happens requested with the above link.), to opt out of any “sales” that may be occurring (we do not sell your personal data in any manner, even in the broad definition of the CCPA) and to not be discriminated against for exercising these rights. California consumers may make a request pursuant to their rights under the CCPA by privacy@sharedrecruiting.co.
What data do you collect from my email?
Our service requires that we process information from email messages in your account. This information primarily includes subjects, senders, header matter, bodies, labels, and other organizational details.
We do not store the body of email communications. All email body information stays within your Gmail account.
How to contact us
If you have any questions, concerns or complaints about this Privacy Policy or our data collection or data processing practices, or if you want to report any data privacy concerns or data security issues, please contact us at the address below, where we will assist or refer your question, concern or complaint to the appropriate party.
Shared Recruiting Company, LLC. Email: privacy@sharedrecruiting.co
European Union compliance If you live in the European Union and have any complaints regarding our compliance with our Privacy Policy, please contact us at privacy@sharedrecruiting.co. However, if you are dissatisfied with our handling of your complaint, please contact the relevant EU Data Protection Authority in your EU member state.